CSDHL Managers

As the Team Manager, you play an important role on any hockey team. You are the coordinator, communicator, organizer, and all-around support for the team. The most important role is being the liaison between the coaches and the parents, and communication is key among all parties. The Team Manager also helps the coaches with the administrative functions of off-ice activities, tournaments, team finances, and other team needs. This allows the coaches to focus on preparing and running practices and games.

Taking on this role is a big job, so we hope that by providing you this handbook it will get you on the right track.

1. Background Checks: These checks are required each year per USA Hockey. Please note, any screenings done after April 1st, 2020, are now good for two years. All coaches and managers will need to have this done and submitted to get your team roster certified.
2. USA Hockey Registration: USA Hockey requires all team managers to register with USA Hockey. You must collect all coaches’ USA Hockey numbers or IMR, to be submitted for the team roster.
3. SafeSport Training: This training program is offered by USA Hockey to prevent abuse. The 90-minute course must be completed by all Coaches, Managers, and players age 18 or older via their USA Hockey portal. Annual refresher training is also required. Note: you must have a USA Hockey registration number prior to completing SafeSport training.
4. Roster Creation: From each coach, collect their CEP number, their certification level, their USA Hockey number, and SafeSport certificate. You will send all this information to Don Arias and Jeni Gardner so that your team roster can be created.

1. Contact Information: Collect names, phone numbers and email addresses from each of your parents. This is not only for the team staff, but also to share with other parents on the team who may need help getting rides to practice or games.
2. Important Documents:
3. The following documents must be collected for each player. Your team meeting is the perfect time to do this.
4. Copy of Birth Certificate
5. USA Hockey Registration number
6. USA Code of Conduct Form
7. Consent to Treat Form
8. Manager Binder: The documents you collect must be brought to each game, so we recommend that you set up a binder for your team.

Note: The CSDHL Player Contract is collected during registration and available to team staff as needed.

Team managers will be given access to manage your team's Crossbar page on afftonhockey.org. This will give you the ability to enter news and scores while also seamlessly communicating with your team.

You are REQUIRED to keep all your team’s information accurate and up to date on crossbar.

CSDHL teams SHOULD NOT use other apps like TeamSnap. Crossbar is already paid for by the club and provides all the functionality necessary for teams. Using another program is double work for you, a duplicate expense for the team, and limits information needed on the club website.

If you need assistance using Crossbar, you can contact Jeni Gardner.

1. All CSDHL players are given a uniform as a part of their player package. No individual changes may be made to these uniforms. If a team decides to add something (e.g., a name or number) the entire team must participate, and it must be done identically.
2. All CSDHL players must have a navy helmet. Players will be given, as part of their equipment package, team gloves and pants shell that must be worn for all games.
3. Helmet stickers will be provided, and all players MUST place stickers on exactly how instructed to do by the CSDHL coordinator team (ALL teams must follow instructions on helmet sticker placement).
4. Players should dress in team clothing to and from the rink on game days, for warm-ups, and off ice. Each Head Coach may decide what specific apparel should be worn. All players should bring all jerseys and socks on game day, despite whether home or away.
5. As a team you may personalize your players' gloves with name and number. If your team wants to go this route, please have the entire team’s gloves done at the same time. Managers should arrange this.

Parents are responsible for $400 monthly payments from August through January for a total of $2,400. You should collect the first month’s dues from each player to start your team account by August 1st.

The team account will cover tournaments, coaches’ fees, ice fees and/or ref fees for practice games, coaches' per diems, team supplies, and any other team event or expense. Parent coaches are required to pay monthly team fees.

Dues are collected for 6 months, and all teams MUST collect dues every month for the entire length of the contract, without adjustment. Even if fundraising money is received, the team should collect all contracted dues. At the end of the season if there is extra money, it will be divided up among all players and refunded back to parents.

DO NOT ADJUST THE MONTHLY DUES BASED ON ANY FUNDRAISING SUCCESS. Make all those adjustments at the END of the season through the refund process.

The Central States Developmental Hockey League uses GameSheet to keep score for all league games. Activation codes will be sent to managers before the season starts. Managers must bring an iPad to every home game and are responsible for uploading the game and making sure someone keeps score.

Here are two guides to help you get started:

We have a great partnership with Marriott Hotels. Our main point of contact is Georgee Waldman. All you need to do is email her with your team's hotel needs and she will help you find the best options at the best prices throughout the Chicagoland area (and beyond).

Once you have your schedule, she will need the following information to streamline the process: 

• Team name 
• Rink location 
• Check in and check out dates 
• Number of rooms your team needs 
• How reservations will be made (rooming list or individual call in) 
• Form of payment (individual pay or master bill) 
• And most importantly - what's important to your team when you travel? For example:
• Types of rooms: 2 beds or a king with a pull out, etc
• Complimentary hot breakfast 
• Location from the ice arena 
• Complimentary room for the coach with a minimum number of rooms 
• Double Bonvoy rewards for the contract signer 

Georgee will then reach out to the hotels that meet your needs and provide you with a spreadsheet with the hotel information (rates, & concessions) within a couple of days.